BOOTH FAQs

COMMON QUESTIONS

 

Q: I already submitted my vendor application, what will happen now since the Powwow is Virtual? 

The Booth Committee will be sending out information with our plans for this year’s Virtual Art Market, which will be held through the interactive platform on From the People. Information will be sent to all vendor applicants, regardless of your indicated Booth Space Preference on your application (ie. In-person, Virtual, or Both), in order to open up the platform for everyone. More information regarding this transition and what to expect will be coming out soon.


If you have any questions related to Booth and the Virtual Art Market, please reach out to the Booth Committee at powwowboothstanford@gmail.com. If you have any questions related to the Virtual Powwow, please reach out to the Stanford Powwow Co-Chairs at powwow-cochairs@lists.stanford.edu. We thank you in advance for your patience and understanding during this time.

Q: How should I submit my application this year?

In an effort to make this year’s application process contactless, we are encouraging all vendors to email your completed applications to powwowboothstanford@gmail.com. Please attach your supporting documents (photos, menus, etc.) to this email.

 

Recommended phone apps for scanning documents: Genius Scan, TurboScan, Scanner Pro.

Q: What information and supporting documents should I include in my Annual Stanford Powwow Booth Application?

Along with filling out the actual application, prospective vendors will need to submit the following supporting documents:

Arts and Crafts vendors should include all of the following supporting documents in their application for it to be considered complete: pictures and a pricelist.

Food vendors should include a menu with a pricelist along with their application for it to be considered complete. 

Information Booths should include a detailed description of your organization/company/department and send along pictures of your intended handouts. 

 

NOTE: If your booth is selected for the 50th Annual Stanford Powwow, each vendor must send in a current California Seller’s Permit. Each food vendor are also required to provide proof of liability insurance and have a current Santa Clara County Health Permit. More information on obtaining these permits will be sent along with acceptance notices.

 

Q: When will the new Booth Application be made available to vendors?

The 2021 Booth Application is now live! You can find a fillable pdf version of the application and a printable application on the Booth tab of the Stanford Powwow website.

 

In an effort to make this year’s application process contactless, we are encouraging all vendors to email your completed applications to powwowboothstanford@gmail.com. 

  

 

COVID-19 CHANGES TO BOOTHS

 

Q: How many booths will be accepted this year?

In accordance with COVID-19 social distancing guidelines, as well as University and local county health regulations, the Booth layout has been adjusted to accommodate 35 Arts & Crafts and Informational Booths and 3 Food Vendors ONLY.  

Q: Is there a waitlist this year?

Yes, we will have a waitlist for this year's application cycle. If a selected vendor is unable to pay their Vendor Fees and submit their permits by the deadline, their spot will be assigned to a vendor on the waitlist. If you are a vendor on the waitlist, we will be filling in spots based on your Waitlist ranking.

Q: Will the booth layout change this year?

In accordance with COVID-19 social distancing guidelines, as well as University, local county, and state health regulations, the Booth layout has been adjusted to accommodated 35 Arts & Crafts and Information Booths and 3 Food Vendors ONLY. All booths will be separated by 6 ft. and a one-way traffic rule will be implemented for customers and spectators to follow around the in-person Art Market.

Q: Will there be a Virtual Art Market?

Yes. This year's Virtual Art Market will be held through the interactive platform on From the People. If you already applied, information on this transition will be sent to all vendor applicants, regardless of your indicated Booth Space Preference on your application (ie. In-person, Virtual, or Both), in order to open up the platform for everyone. More information regarding this transition and what to expect will be coming out soon.

PAYMENT INFORMATION

 

Q: What payments do I send in right now? 

For the initial application, the only payment needed is the $25 Application Fee that is required for your application to be considered. The bigger Vendor Fees will not be collected unless you are a selected vendor for the 50th Annual Stanford Powwow. 

 

Q: How do I pay my fees?

By check or online payment. We will NO longer be accepting money orders.

 

The $25 Application Fee can be paid through a check made payable to “The Stanford Powwow” and mailed to: 

Stanford Powwow Booth Committee 

PO Box 20090 Stanford, CA 94309

We are currently working on an online payment portal that will be ready in early January 2021 in efforts to make payments contactless. We will send updates when this payment portal is ready.

 

Be sure to indicate your preferred payment method on your application in the “Required Application Fee” section.

 

Q: How should I fill out my check?

Make your check payable to: The Stanford Powwow and be sure to list your check number on the application. Mail your check alone to:

Stanford Powwow Booth Committee 

PO Box 20090 Stanford, CA 94309

If you have any further questions, please contact the Stanford Powwow Booth Committee at powwowboothstanford@gmail.com.

 
 
 

Sponsored by the Stanford Powwow Planning Committee

P.O. Box 20090

Stanford, CA 94305

Phone: (650) 723-4078

Email: powwow-cochairs@lists.stanford.edu 

Photo Courtesy of Dean Eyre III